Senior Bookkeeper

Key Outcomes

• Execute and report daily financial activities in compliance with company standards, policies, and procedures under the guidance of the Line Manager (CFO).
• Ensure accurate, timely, and compliant financial processing and reporting.
• Support financial integrity, controls, and audit readiness.

DETAILED ROLE PROFILE OUTLINE
Key Activities

1. Transaction Processing

• Capture and process supplier invoices and credit notes
• Process customer invoices and receipts
• Maintain accurate and up-to-date accounting records in the financial system

2. Accounts Payable Support

• Match purchase orders, invoices, and delivery notes
• Prepare supplier reconciliations and resolve discrepancies
• Assist with payment runs and ensure all supporting documentation is complete

3. Accounts Receivable Support

• Allocate customer payments and maintain debtor accounts
• Follow up on outstanding balances where required
• Reconcile customer accounts

4. Bank and Cash Reconciliations

• Perform daily and weekly bank reconciliations
• Manage petty cash and cashbook functions
• Investigate and resolve reconciling items

5. General Ledger Support

• Prepare and post journal entries
• Assist with month-end and year-end closing processes
• Maintain supporting schedules and reconciliations
• Ensure accurate and organised financial record-keeping

6. Expense and Claims Processing

• Verify and process staff expense claims in line with company policy
• Ensure all claims are supported by valid documentation

7. Compliance and Controls

• Ensure adherence to internal financial controls and procedures
• Maintain complete audit trails and supporting documentation
• Assist with internal and external audit requirements

8. Administrative Support

• Maintain orderly electronic and manual filing systems
• Assist the finance team with ad hoc tasks and reporting requirements

9. Tax and Compliance Management

•Ensure compliance with VAT, PAYE, income tax, and other statutory requirements

10. Financial Reporting

• Prepare monthly management accounts and financial reports
• Review general ledger reconciliations and ensure accuracy of accounting records
• Ensure compliance with IFRS and company accounting policies
• Analyse financial information and provide variance explanations

INHERENT JOB REQUIREMENTS
Technical Competencies

• Computer literacy (MS Office)
• Advanced Excel skills
• Experience with Xero and other accounting systems

Generic Competencies

• Strong communication and customer relationship skills
• Ability to work independently and within a team
• High attention to detail and accuracy
• Efficiency and Effectiveness
• Strong organisation and time management skills
• Ability to meet deadlines under pressure
• Confidentiality and integrity
• Professionalism, tact, and diplomacy
• Proactive and solution-oriented mindset
• Flexibility and adaptability
• Reliable

Qualifications and Experience
Qualifications
Minimum:

• Grade 12
• Computer literacy (MS Office)
• Strong Excel skills
• Accounting systems experience

Ideal:

• Tertiary qualification in Finance, Accounting, or related field (Diploma/Degree/NQF equivalent)

Experience

Minimum:

• 5 years’ experience in a financial environment
• Experience in bookkeeping, reconciliations, and financial administration
• Strong planning, organising, and administrative capability

Knowledge

• Accounting principles and practices
•Understanding of financial legislation, policies, and procedures
•Awareness of compliance and audit requirements

OTHER REQUIREMENTS

• Trustworthy and always maintains confidentiality
• High level of integrity and financial responsibility