Health & Safety Administrator

Coca-Cola Beverages South Africa is recruiting a Health & Safety Administrator to join its Devland team. The position will provide administrative and coordination support to the Risk Specialist and Health and Safety team within a manufacturing environment.

The role focuses on maintaining accurate health and safety records, supporting safety systems, coordinating training and inductions, preparing documentation for audits and inspections, managing compliance records and assisting with safety-related communication and activities.

The successful candidate will work with health and safety information relating to employees and contractors and will help ensure that documentation, registers, training records, inspection results and corrective actions are properly captured, maintained and available when required.

This is an administrative position within a health and safety environment and would suit someone who is organised, detail-oriented and comfortable working with documentation, systems, schedules and confidential information.

Who Should Apply?

This opportunity is suited to applicants with a National Certificate or Diploma in Office Administration, Health and Safety Administration or an equivalent qualification.

The employer is looking for candidates with 2–3 years of administrative experience, preferably gained in a manufacturing or industrial environment.

Previous experience supporting a Health and Safety or Compliance function is highly desirable. Familiarity with document control and regulatory compliance processes is also relevant.

Applicants should be comfortable using Microsoft Office, maintaining accurate records, managing schedules and handling sensitive information confidentially.

Knowledge of the South African Occupational Health and Safety (OHS) Act and basic health and safety terminology is advantageous.

SAMTRAC or equivalent health and safety exposure is also beneficial.

The successful candidate may be responsible for the following:

Health & Safety Data and Documentation Administration

• Safety Records: Maintain accurate records relating to incidents, risk assessments, training, toolbox talks, safety meetings and corrective actions.
• Safety Registers: Update and maintain health and safety registers and compliance tracking tools.
• Data Accuracy: Ensure health and safety information is captured accurately and remains up to date.

Safety Systems Support

• System Administration: Capture health and safety information into relevant safety systems within the required timeframes.
• Reporting: Assist with generating periodic safety performance and compliance reports.
• Data Management: Support the team by ensuring safety-related system information is complete and accessible.

Audit and Inspection Preparation

• Audit Documentation: Assist the Health and Safety Manager with preparing documentation required for internal and external audits.
• Inspection Records: Track inspection findings and compile relevant results.
• Follow-up Actions: Maintain records of outstanding inspection and corrective-action items.

Training and Induction Scheduling

• Training Coordination: Coordinate health and safety training sessions.
• Medical and Induction Scheduling: Assist with scheduling medicals and onboarding inductions.
• Training Records: Maintain up-to-date training and certification records for plant employees and contractors.

Legal Compliance and Filing

• Legal Documentation: Maintain organised records of health and safety legal appointments, permits and contractor documentation.
• Compliance Tracking: Monitor the expiry and renewal dates of health and safety compliance documents.
• Document Management: Maintain relevant records such as fire equipment servicing and PPE calibration documentation.

Communication and Engagement Support

• Safety Communications: Distribute safety communications, updates and awareness material.
• Safety Activities: Assist with organising safety days, toolbox talks and health and safety promotional activities.
• Employee Engagement: Provide administrative support for activities designed to promote health and safety awareness.

Administrative and General Support

• Meeting Coordination: Schedule health and safety meetings and assist with preparing agendas.
• Meeting Records: Prepare or maintain minutes for Health and Safety Committee meetings.
• Team Support: Provide general administrative support to the Health and Safety Manager and team.

Applicants should meet the following requirements:

Qualifications

• National Certificate or Diploma in Office Administration, Health and Safety Administration or an equivalent qualification.
• Health and Safety-related coursework or awareness is advantageous.
• SAMTRAC or equivalent Health and Safety exposure is beneficial.

Experience

• 2–3 years' administrative experience.
• Experience in a manufacturing or industrial environment is preferred.
• Previous experience supporting a Health and Safety or Compliance function is highly desirable.
• Familiarity with document control and regulatory compliance processes.

Skills and Knowledge

• Strong proficiency in the Microsoft Office Suite.
• Experience using health and safety systems and tools.
• Strong organisational and time-management skills.
• High attention to detail and data accuracy.
• Effective verbal and written communication skills.
• Strong interpersonal skills.
• Ability to maintain confidentiality when working with sensitive information.
• Knowledge of the South African OHS Act is advantageous.
• Understanding of basic health and safety terminology is advantageous.

Personal Attributes

• Organised and methodical approach to administrative work.
• Strong attention to detail.
• Ability to maintain accurate records.
• Reliable follow-through on deadlines and outstanding actions.
• Professional communication skills.
• Ability to work collaboratively with the Health and Safety team and other stakeholders.
• Ability to handle confidential information responsibly.

What You Should Prepare Before Applying

Applicants should prepare the relevant documents and information required for the application. These may include:

• An updated CV showing your administrative experience and relevant health and safety exposure.
• Copies or details of your relevant National Certificate, Diploma or equivalent qualification where requested.
• Details of previous manufacturing, industrial, Health and Safety or compliance experience.
• Information about relevant health and safety training or SAMTRAC exposure, if applicable.
• Examples of experience with document control, registers, reporting or compliance administration.
• Accurate contact details and any additional information requested during the application process.

Applicants should not assume that every document listed above is mandatory unless specifically requested by the employer.

What You Could Expect

The role provides practical exposure to health and safety administration within a manufacturing environment.

The successful candidate will work with health and safety records, safety systems, training documentation, audits, inspections, compliance records, contractor documentation and safety-related communication.

The position also provides exposure to activities such as training coordination, incident administration, corrective-action tracking, Health and Safety Committee meetings and safety awareness initiatives.

The role is primarily administrative but supports important operational health and safety processes across the Devland team.

Benefits and Workplace Offerings

The employer has not specified additional benefits or employee perks in the supplied vacancy information.

Application Process

Applicants interested in this opportunity should follow the application instructions provided by Coca-Cola Beverages South Africa.

1. Review the vacancy requirements and confirm that your qualifications and experience are relevant.
2. Prepare an updated CV highlighting your administrative experience.
3. Highlight any manufacturing, industrial, Health and Safety or compliance experience.
4. Include relevant qualifications and Health and Safety training where applicable.
5. Use the employer's official recruitment platform to access the vacancy and submit your application.
6. Complete the application accurately and provide the requested information.
7. Review your application before submitting it.
8. Submit your application before the closing date of 8 October 2026.

Reference Number: CCB261001-13

Official Application: [Official application link should be provided by the employer]

Before You Apply

Before submitting an application, applicants should:

• Confirm that they meet the qualification requirement for the position.
• Review the 2–3 years' administrative experience requirement.
• Highlight manufacturing or industrial administrative experience if applicable.
• Clearly identify any previous Health and Safety or Compliance support experience.
• Highlight experience maintaining registers, records and compliance documentation.
• Mention experience using Microsoft Office and health and safety systems.
• Include relevant SAMTRAC or Health and Safety training.
• Highlight knowledge of the South African OHS Act where applicable.
• Make sure their CV demonstrates strong organisation, accuracy and time management.
• Check that all application information is complete before submission.
• Submit the application before 8 October 2026.

Vacancy Portal's Application Tip

For this Health & Safety Administrator position, applicants should make their CV demonstrate both administrative ability and Health & Safety exposure. Don't simply list "Microsoft Office" or "administration" as skills. Show the type of records, registers, reports, compliance documents or scheduling activities you have handled.

If you have worked in a manufacturing, warehouse, plant, construction, mining or industrial environment, make that experience easy to identify on your CV where it is relevant to the position. Experience maintaining training records, coordinating inductions, tracking corrective actions, preparing audit documentation or managing compliance files can be particularly useful for this type of role.

If you have completed SAMTRAC, Health and Safety coursework or have knowledge of the OHS Act, place this information clearly in your qualifications or skills section rather than leaving it buried at the bottom of your CV.

Source / Official Application

This opportunity was published by Coca-Cola Beverages South Africa.

The position is for a Health & Safety Administrator based in Devland, Gauteng, with reference number CCB261001-13.

Applicants should use the employer's official recruitment platform to review the complete vacancy details and submit their applications.

Official Application: [Apply through the Coca-Cola Beverages South Africa recruitment platform]

Company Website: [Official Coca-Cola Beverages South Africa website]

Disclaimer

Vacancy Portal provides this opportunity as an informational resource for job seekers. Applicants should verify the requirements, salary, closing date and application instructions on the employer's official website before applying.

Vacancy Portal is not the recruiting employer and does not guarantee employment, shortlisting or selection.